Job Order Contracting BASIC DEFINITIONS
APPLICABLE REQUIREMENTS
All laws, statutes, recent building codes, ordinances, rules, regulations, and lawful orders of all public authorities having jurisdiction over the Real Property Owner/Facilities Management, Contractor, Subcontractor, the Project/Job Order, Work, etc. Job Order Work site(s), the Work, or the prosecution of the Work including without
APPLICATION FOR PAYMENT
A submittal from Contractor, typically via an authorized form associated with the JOC Program, wherein payment for certain portions of the completed Work is requested.
BASE TERM
The one-year period, beginning with the date of Job Order Contract award, during which the Owner may issue and/or implement Job Orders to the Contractor. Optional extensions to the initial base year may be provided, at the sole discretion of the Owner, for up to four additional years.
CERTIFICATE FOR PAYMENT
A form signed by appropriate Owner authorized party attesting to the Contractor’s right to receive payment for certain completed portions of the Work associated with a JOC Project/Job Order.
CONTRACT / JOB ORDER CONTRACT
The written Agreement between Owner and the Awarded JOC Contractor(s). It includes several Contract Documents, including a JOC Operations Manual / JOC Program Execution Manual. It also includes a reference to the required construction Technical Specifications to be used. These are typically the Owner’s existing Technical Specifications and not specially developed for the JOC Program.
CONTRACTOR / AWARDED JOC CONTRACTOR
The person or firm identified as such in the Agreement and is referred to throughout the Contract Documents, the will be providing the JOC Construction Services.
DEFECTIVE WORK
JOC construction services work that is unsatisfactory, faulty, omitted, incomplete, deficient, or does not conform to the requirements of the Contract Documents, directives of Owner’s Authorized Representative, or the requirements of any inspection, reference standard, test, or approval specified in the Contract Documents.
DETAILED SCOPE OF WORK (SOW)
A description of services to be provided by the Owner to the JOC Contractor pursuant to an individual Job Order. There should be sufficient detailed to enable the JOC Contractor to develop a detailed line item JOC Proposal and/or estimate for a JOC Project/Job Order. SOW documentation may include a narrative description of the Work, drawings, and/or partial or full design documents depending on the complexity of the individual Job Order.
DRAWINGS
Graphic and/or pictorial portions of the Contract Documents showing the design, location, and dimensions of the Job Order Work, generally including plans, elevations, sections, details, schedules, and diagrams.
EXCUSABLE DELAY
A delay that entitles the Contractor to an adjustment of the Job Order Time but not an adjustment of the Job Order Sum/Cost.
EXTRA WORK
Additonal work authorized by the Owner that increased the total Project Cost/ Sum.
JOC construction services work beyond or in addition to the work required by the Contract Documents. Extra Work specifically excludes work identified as scope of any and all existing Job Order Authorizations.
FINAL COMPLETION
A term applicable to any individual JOC Project/Job Order and means the date at which the Job Order Work as been fully completed in accordance with the requirements of the Contract Documents.
GUARANTEE TO REPAIR PERIOD
Time in years, established in the Job Order Contract, within which the Contractor will perform repair, remediation work, at no additional cost to the Owner.
HAZARDOUS MATERIAL
Any substance or material identified as hazardous under any applicable statute (federal/state, etc.) governing handling, disposal and/or cleanup of any such substance or material.
INEXCUSABLE DELAY
A delay that does not entitle the Contractor to an adjustment of the Job Order Total Price Sum and does not entitle the Contractor to an adjustment of the Job Order Time.
JOC COEFFICENT
Contractor’s competitively bid price adjustment, typically between 0.80 and 1.20, that is applied to the total of a JOC Project/Job Order line item estimate, as developed using the currently approved JOC Unit Price Book.
JOB ORDER
Construction Document relating to a specific scope of a specific JOC Construction Project under the Contract as defined by the Detailed Scope of Work, Job Order Total Price and associated details, and Job Order Time stated. A Job Order may constitute all or part of the work. Each Job Order will include a Detailed Scope of Work, a firm fixed-price, detailed line item price estimate, a time duration for the completion of the work and any special conditions that might apply to that specific Job Order such as Liquidated Damages.
JOB ORDER AUTHORIZATION
The document issued by the Owner appropriately authorizing Contractor to perform the JOC Project / Job Order Work.
JOB ORDER MILESTONE
Any requirement in a Job Order that reflects a planned point in time for the start or completion of a portion of the Job Order Work measured from i) the date of the Job Order Authorization or ii) the date of another Job Order Milestone defined in said Job Order, as applicable.
JOB ORDER PROPOSALS / SCHEDULE OF VALUES
The Contractor’s irrevocable offer to perform Work associated with a Job Order. It refers to the Contractor’s prepared document quoting a firm fixed-price and schedule for the completion of a specific Scope of Work. It includes a detailed cost proposal comprised of line items from the approved and current unit price book and supporting documentation for any Non-Prepriced items (NPP), a construction schedule, a list of subcontractors and any other documentation that may be required by the Owner prior to the issuance of a Job Order including, but not limited to shop drawings, sketches, permits, forms, signature, and submittals as necessary.
JOB ORDER / JOC PROJECT SCHEDULE
A representation of a practical plan, in accordance defined requirements to perform and complete the Work of a Job Order / JOC Project within the Job Order Time.
JOB ORDER TOTAL COST / SUM
The total dollar amount of compensation stated in a Job Order for the performance of the applicable Job Order.
JOB ORDER TIME
The number of days set forth in a Job Order within which Contractor must achieve Final Completion.
JOB ORDER WORK
The term “Job Order Work” means the Work of one or more Job Orders as may be modified.
JOC PROGRAM ADMINISTRATOR
The Owner’s representative authorized designee, who is authorized to execute the Agreement, Job Order Authorizations, Change Orders, Field Orders and other applicable Contract Documents.
JOINT SCOPE MEETING / JOINT SITE VISIT
The meeting at the Work site attended by the Onwner and the Contractor, at a minimum, to jointly prepare the scope of the work on a Job Order.
MAXIMUM JOC CONTRACT VALUE
The maximum dollar value of Work specified in JOC Agreement that the Owner may order during the Base Term, and if exercised by the Owner, one or more Option Terms (individual years), of the Job Order Contract.
MINIMUM CONTRACT VALUE
The minimum dollar value of Work specified JOC Agreement that the Owner must order under this Contract.
NON-PREPRICED ITEM (NPP)
A construction task unit price line item not included in the Unit Price Book (UPB) but which is in the general scope and intent of the Job Order Contract.
OPTION TERM / OPTION YEAR
The additional time period beyond the expiration of the Base Term during which Owner may extend its right to implement and/or issue Job Orders to the Contractor.
OWNER JOC PROJECT MANAGER
An authorized owner representative so authorized to oversee technical aspects of a JOC Project/ Job Order
PREPRICED LINE ITEM
A construction task line item of work included in the Unit Price Book, including a defintion, unit of measure, and detailed labor, material, and equipment pricing as applicable.
PROJECT
The work associated with any repair, renovation, or construction service and as requested as a single or multiple Job Orders. It includes and all work, labor, equipment, and materials necessary to accomplish the defined Project.
SEPARATE CONTRACTOR
A person or firm under separate contract with Owner performing other work related to the JOC Project.
SPECIFICATIONS / TECHNICAL SPECIFICATIONS
Written requirements for materials, equipment, construction systems, standards and workmanship for the repair, renovation, construction service performance.
SUBCONTRACTOR
A person or firm that has a contract with Contractor or with a Subcontractor to perform a portion of the JOC Project / Job Order Work. Unless otherwise specifically provided, the term Subcontractor includes Subcontractors of all tiers.
SUPERINTENDENT / CONTRACTOR JOC PROJECT MANAGER
An individual person designated by the Contractor to represent Contractor at the Job Order Work site.
UNIT PRICE
The price published in the approved and current unit price book (UPB) for a specific construction, repair or refurbishment task. The Unit Prices are typically fixed for the duration of a calendar year, and updated annually. Each Unit Price is composed of the Labor, Equipment and Materials cost to accomplish that specific task as applicable, as well as an associated detailed description.
UNIT PRICE BOOK
A comprehensive listing of specific detailed line item listing of repair, renovation, or construction tasks including a description, unit of measure, and unit price with labor, material, and labor breakdown specificity as appropriate. All pricing should be locally researched to best reflect local conditions. A properly developed unit price book should be able to account for 90% or more of the costs associated with JOC Projects/Job Orders.
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