Lean Asset Management significantly improves the availability, dependability, usefulness, and safety of facilities and other physical assets, while also lowering life-cycle costs.
Lean Asset Management differs from traditional approaches in several ways. First and foremost is the application of Principles and Systems within a Culture that drives internal and external participants to focus upon clearly defined, mutually beneficial results. Common sense right? Of course, but rarely practiced by real property owners.
Integrating People, Process, Information, and Technology is another aspect of LEAN Asset Management. Robust workflows integrate planning, procurement, and project delivery methods. Well defined environments enable decision-making by those actually doing the work.
People skills and developing and maintaining an appropriate culture are fundamental elements. Create the right culture. Sharing information must become a desire, rather than an obligation. This requires developing and supporting a transparent and innovative environment, allowing internal and external individuals and teams to feel safe. A knowledge-sharing mindset is encouraged. The value of participants is recognized as crucial to overall outcomes. Everyone continuously learns and improves through the process of knowledge sharing.
A shared common data environment (CDE) is also required in order to provide current, actionable information. Granular data is a requisite component for integrated lean planning, procurement, and project delivery, principles and processes as well as life-cycle total-cost-of-ownership management. Common industry standard terms and definitions and locally researched detailed line item cost data serve to enable financial and technical visibility and transparency.
Supporting technology lowers process deployment costs, provides team-based collaboration, maintains version control, and provides real-time monitoring and reporting. The following is a partial listing of functionality that can be supported by technology:
• Building, system, and asset location, condition, and general information
• Program Management
• Contract Management
• Bid/Proposal/Estimate Management
• Work Order Management
• Work Flow Management
• Document Management
• Issues/Tasks Management
• Space Management
• Team Management – Internal (Procurement, Facilities Management), Contractors, Subcontractors, MBE/WBE
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