Detailed Job Order Contract Operations Manual
A detailed Job Order Contract Operations Manual is a key component of any successful JOC Program. The JOC Operations Manual should be part of of the final Job Order Contract. It spans all aspects for JOC to assure a complete understanding of all participants and stakeholders. Topics may range from the history of JOC to strategy, responsibilities, and processes.
The appropriate selection of independent, objective, and experienced JOC consultant to assist in program design, implementation, and management can provide significant value to JOC owners and contractors.
The following is a sample Table of Contents. Please contact us to learn more.
FOREWARD
INTRODUCTION.
- Purpose
- History of Job Order Contracting (JOC)
- Benefits of Job Order Contacting
- JOC Organization, Responsibilities, and Authorities
- JOC Implementation Considerations
- Strategic Evaluation of Objectives, Goals, and Appropriateness
JOB ORDER CONTRACT ACQUISITION/PROCUREMENT STRATEGY.
- Facility Management/Engineering Planning
- The JOC Unit Price Book
- Technical Specifications
- Statement of Work for the Job Order Contract
- Economic Price Adjustments
- Environmental Coordination
- Technical / Document Library
- Source Selection Team
- Selection Evaluation Plan
- Pre-award Activities
- Contractor Phase-In Plan.
- Contractor Phase-Out Plan.
- Pre-RFP Review
- Contract Funding
- Preproposal Conference
- Proposal Evaluation
- Competitive Range
- Preaward Survey
- Evaluation of Contractor Performance
- Negotiations and Source Selection
- Debriefing Unsuccessful Offerors
- Staffing
- Facilities.
- Preaward Activities
- Sample JOB ORDER CONTRACT SOP – Standard Operating Procedure – Operations Manual – Execution Manual
- Sample – Job Order Contracting Internal Control Checklist
- JOC Procurement/Award Process
- Identification of Participants
- Limitations
WORK EXECUTION AND CONTRACT ADMINISTRATION
- Contract Clauses
- Subcontracting Plan Regarding Small, Small Disadvantaged and Women-Owned Small Business
- Job Order Execution
- Initiating and Reviewing Job OrderIn-House or Contract Performance
- Methods of Contracting
- Job Order Contracting.
- Job Order / Task Order Routing
- Assignment of a Project Manager
- Scope Validation Meeting
- Request for Contractor’s Proposal
- Proposal Preparation
- Independent Owner Estimate Preparation
- Protection of Owner Estimate
- Evaluate Contractor’s Proposal
- Negotiation of Job Order / Task Order
- Job Order / Task Order Award Package Preparation
- Placing the Order
- Preconstruction Meeting
- Administrative Responsibilities
- Non-Prepriced Items
- Contractor Performance
- Significant Events
- Task Order Close Out
- Payroll Review
- Timely Accomplishment of Requirements
- Contract Status Report
- Bonding
- Payments
- Small Business Utilization Reporting
- Quality Assurance/Quality Control
- Task Order Modifications
- Changes to T.O. Requirements
FISCAL YEAR-END PLANNING
- Execution of Task Orders Against the Guaranteed Minimum
- Execution of Task Orders Issued After Guaranteed Minimum
ADDTIONAL ENGINEERING/TECHNICAL/DPW RESPONSIBILITIES
- Citation of Funds
- Task Order Status Report
- Exercising Options
FOLLOW-ON CONTRACTING FOR A NEW CONTRACT
APPENDIX
UNDERSTANDING THE CONTRACTOR’S COEFFICIENT
ROLE OF JOC ADMINSTRATOR
INTERNAL CONTROL AND REVIEW PLAN
Job Order Contracting Internal Control Checklist
SAMPLE SCOPE OF WORK
SAMPLE REQUEST FOR PROPOSAL
SAMPLE CONTRACTOR’S PROPOSAL
SAMPLE INDEPENDENT OWNER/GOVERNMENT ESTIMATE
TAKE OFF NOTES
COST ESTIMATE
TASK ORDER FILE CHECKLIST
QUALITY CONTROL PLAN REQUIREMENTS
JOB ORDER CONTRACTING TRAINING
ADDING NON-PREPRICED ITEMS TO YOUR JOC CONTRACTS
ABBREVIATIONS
DEFINITIONS
References / White Papers
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